It’s always a challenge for employers to look for qualified candidates to fill in a new position or a recently vacated one. Here are some tips from Business 2 Community on how to successfully transition new employees into the company workforce.

It’s no secret finding the right candidate for a job is often anything but easy. Entry-level positions can be particularly difficult to fill, as applicants customarily have little (if any) related work experience to help your decision making. So when you find a quality person for an entry-level job, you want him or her to stick around for years to come.

According to the Bureau of Labor Statistics, young employees between the ages of 20 and 34—the ages you typically see for entry-level applicants—will only spend an average of 2.3 years with an employer. Some sources indicate employees will decide in as little as 10 days if they intend to stay with an organization or begin looking for a different job! This means successfully onboarding entry-level employees can reduce turnover.

As an HR representative, the bulk of work associated with onboarding often falls on you. Now is the time to create a positive onboarding experience for entry-level employees. These tips will help you get started. 

1. Start the Process Before the New Hire’s First Day

For entry-level employees, few things are as full of promise and excitement as the first day at a career-starting job. First days are also typically full of questions, many of which can (and should!) be answered before a new hire arrives. That’s why you should begin the onboarding process before the new person starts work. Send an agenda of what you’ll be covering on the first day. Also send a list of FAQs so you can spend less time answering questions about paid time off and more time discussing job-specific responsibilities and expectations.

2. Explain Why The Employee Was Hired

New employees want to know why exactly you chose them over the other candidates. This information can be especially worthwhile to entry-level employees who are likely new to job search. “Don’t let new employees lose sight of what makes them different,” says Jeff Haden on Inc.com. “They have qualities and attributes other candidates didn’t. Explain what those qualities are and how they helped you make your hiring decision.”

3. Assign a Mentor or Buddy

Starting a new job can sometimes feel like starting at a new school: Current employees already know each other quite while, and they already have their groups of friends, which can cause a new employee to feel alienated. You can account for this by assigning a mentor or buddy to show the new person around, make introductions and begin training. This relationship should continue after onboarding into training and may continue much longer if the pair form a connection.

4. Automate Onboarding Documents

First days come with a lot of paperwork for the new employee to fill out and for you to process. Between company handbooks, insurance and benefits information, employee agreements and tax forms, it’s easy for a form to go astray. By automating onboarding documents, you can eliminate paper shuffling entirely. Onboarding by Hyrell allows you to organize the distribution and collection of all documents needed to process newly hired employees. As an added bonus, by distributing these forms electronically, entry-level employees will get a great first impression of your company’s tech savviness.

5. Ask the Employee for Feedback

It’s important to recognize that, no matter how efficient and effective you think your onboarding process is, there is always room for improvement. After training has ended and the entry-level employee has worked for the company for a period of time, get back in touch to ask for feedback on the onboarding process. Ask questions to determine if the process met the employee’s needs and how the employee would change the process to make it more enjoyable for future hires.

Working to create a positive onboarding experience for entry-level employees may reduce turnover and make your job less stressful. Use these tips to get started today!

 

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